3 AI Use Cases | 2 Weeks | 1 Team
Unlock your AI potential
with your team to boost workflows in just 2 weeks
Discover, validate, and implement AI solutions tailored to your business needs, all created by your team in a matter of weeks with the AI Use Case Sprint. The sprint is your first step from “trained” to “effective”: you don’t leave with good intentions, but with three validated use cases that give your AI journey a measurable start.
How does it work
In just 2 weeks, mixed-skill teams will build and validate new, bold concepts that align with both your business strategy and your customer needs. Your team of change-makers and our AI-tech experts will guide participants, ensuring the innovation is effective and replicable.
Kick-Off
We start by understanding your specific situation, team dynamics and goals to align the sprint with your vision.
- Defined sprint goal and success criteria document
- Finalized sprint team roster with assigned roles
- Detailed sprint timeline and process plan
- 1 hour online meeting
Map your business process
We map your business processes to identify where AI can add value and solve major challenges.
- comprehensive process and service analysis document
- Set of prioritized processes with viability assessments
- Problem statements for each identified process
- 3 hour (online) workshop
Develop tailored AI concepts
We develop holistic automation solution concepts for the identified processes using AI technology.
- Detailed workflow map for key processes
- AI method cards matched to specific process steps
- AI ethics assessment document
- 8 hour online workshop (can be split into two days or held on-site)
Check technical feasibility
An AI expert assesses the technical feasibility, identifying data sources and complexities.
- Technical feasibility report for proposed AI solutions
- Data source identification and description document
- Complexity assessment for each AI solution
- 3 hour online workshop
Report & Pre-Protoype Planning
We document the entire sprint journey, providing actionable insights and a plan for the prototype or hackathon.
- A comprehensive sprint recap document
- Actionable roadmap for next steps
- Detailed prototype/hackathon plan
- 1 hour online meeting
Protoyping 🚀
We bring the use cases to life with MVP development, tested on real users.
- Functioning MVP prototypes
- User testing results and feedback report
- Technical documentation for further development
- 7 Days development & testing
What does it cost?
The Design Sprint results in promising use cases that should ideally be implemented as soon as possible. We then offer you the opportunity to develop a first technical prototype.
AI Use Case Sprint
4.900 €
- 3 Live Sessions
- Use Case Overview
- Evaluated Use Case Report
-
Technical prototype -
User Testing -
Solution Document
Prototyping 🚀
11.900 €
-
Workshops -
Use Case Portfolio -
Use Case Report - Technical prototype
- User Testing
- Solution Document
Full Package 🚀
15.900 €
- Workshops
- Use Case Portfolio
- Use Case Report
- Technical prototype
- User Testing
- Solution Document
The trainers' high level of flexibility is particularly noteworthy, as it made it much easier to get started with the topic of AI. The goal was to provide an overview of the world of AI, and that was achieved: I learned a lot and, above all, I now have a good understanding of what is currently important for my everyday work and what is not.
Haufe / Lexware
The course was extremely helpful and practical. Despite already using AI, I lacked a clear understanding of how AI can be meaningfully applied in the daily work of a Product Owner, for example, to better derive insights or to implement them more efficiently in daily tasks. Now, even my friends regularly ask me for my perspective and recommendations on AI.
Head of Product & Delivery | Mobilezone Deutschland
The workshop offered me great added value. We started at a high level, and the participants and their individual questions were addressed very well. Since then, my work with Microsoft Copilot has become significantly more efficient. The deeper understanding of prompting and communication with AI was particularly valuable. As a result, I have been able to noticeably and sustainably increase my productivity.
IT Assistant and Administrator | Magdeburg Municipal Works GmbH
A workshop that truly stuck in my memory: individual, practical, interactive and absolutely solution-oriented. No standard slides, but real work on my own use cases. The additional coaching afterwards was a real added value.
IT Director Global Supply Chain
The workshop was very practical and valuable. I learned how to use Copilot efficiently and developed a good basic understanding of AI, prompting, and relevant frameworks. The insights into Microsoft 365, the comparison of different AI models, and Andreas's clear explanation of the big picture and concrete use cases were particularly helpful.
Global Employer Branding & Talent Attraction Expert
THE CHALLENGE
Does this sound familiar?
“AI? More like ‘Am I’ doing this right?” — You need an AI solution your team understands and eagerly adopts. “Feeling behind in the AI race?” — You’re looking for quick wins to prove you haven’t missed the AI revolution. “Tired of one-size-fits-all AI?” — Your business needs solutions tailored to your unique workflows, not off-the-shelf fixes.
Starting with AI doesn't have to be hard
The AI Use Case Sprint allows teams to swiftly develop AI solutions that fit your needs. By the end of the sprint, your department will:
User-centered AI proof of concepts
Create three user-centered AI proof of concepts — validated, tangible solutions tailored to your real workflows.
Reduced project risk
Reduce the risk of failed AI projects with validated ideas before you invest in full implementation.
Shared understanding of AI
Gain a common understanding of AI’s potential in the context of your business goals.
Stakeholder buy-in
Secure buy-in from stakeholders and future users so your AI initiatives gain momentum from day one.
FAQ
FREQUENTLY ASKED QUESTIONS
The AI Use Case Sprint is a two-week program designed to kickstart AI projects in your business. It helps your team:
- Discover where to apply AI in your workflows
- Create and validate three user-centered AI proof of concepts
- Align AI solutions with your business strategy and customer needs
Built on Google Design Sprint principles, this program focuses on improving work processes with AI, tailored specifically to your business needs. It’s the ideal starting point for teams wondering how to effectively integrate AI into their operations.
By the end of the sprint, you will:
- Create 3 user-centered AI prototypes or proof of concepts
- Reduce the risk of failed AI projects with validated ideas
- Gain a common understanding of AI’s potential in the context of your business goals
- Secure buy-in from stakeholders and future users
The training is designed to be remote, consisting of several online sessions with a trainer. Between sessions, your team will perform self-led preparation work. Onsite training can be arranged upon request. The sprint can be conducted in German or English. During live sessions, we use Miro and MS Teams, or another video chat platform of your preference. Our training follows an “on the job” approach, meaning you learn by trying out and exercising on your own processes and workflows. Brace yourself for a fast-paced, high-energy, and fun training experience!
The AI Use Case Sprint is ideal for:
- Teams with manual workflows, especially in Marketing, Sales, HR, Internal Communication, and Customer Support.
- Internal IT service and consulting teams, including in-house consulting and process automation units.
- Shared services center teams handling operational tasks such as accounting, HR, IT, and compliance.
- Startups and public organizations looking to explore AI applications to enhance efficiency.
The AI Use Case Sprint offers a fast, structured, and collaborative approach to developing AI solutions. It reduces the risk of failed AI projects by validating ideas and ensures that the solutions are tailored to your specific business needs.
No previous facilitation experience is required to enroll in this AI Use Case Sprint. Throughout the sprint, you will learn fundamental GenAI and Process Automation skills and receive actionable use case solutions and applicable methods and templates. If you are more experienced, this program offers an excellent opportunity to deepen your skills, connect with your team, and add new tools and techniques to your skillset. If you’re unsure if this program is right for you, feel free to schedule a course demo with us.
The process is divided into two main phases:
Week 1: AI Opportunity Mapping & Problem Framing, and Concept Development. This includes identifying valuable AI opportunities and developing solution concepts.
Week 2: Tech-Check and Report & Pre-Prototype Planning. This involves assessing technical feasibility and planning for the prototype or hackathon.
Your team will be actively involved throughout the sprint. They will participate in workshops, meetings, and development sessions to ensure the AI solutions are aligned with your business goals and are practically implementable.
The AI Use Case Sprint is designed to be completed in approximately two weeks. You should allocate 16 hours for workshops and an additional 4 hours for preparation and follow-up work between sessions.
The AI workshops and learning materials are hosted on our learning platform. Live sessions are conducted via MS Teams, and during the course, we utilize Miro and GenAI Apps like ChatGPT or Copilot.
The AI Use Case Sprint costs 4,900 €. For more extensive development, our Prototyping package is 11,900 €, and the Full Package is 15,900 €. Each package includes different levels of support and deliverables.
Yes, the sprint can be tailored to fit your specific business goals, team dynamics, and industry requirements. During the preparation phase, we will work with you to align the sprint with your vision.
To get started, contact us through our website or reach out to kontakt@promptingbirds.com. We will schedule an initial consultation to understand your needs and set up the sprint.
The sprint delivers three validated use cases – the natural starting point, not the destination. From there, the AI Squad carries the journey forward in three phases: AI Foundations → Integrate AI → Adapt AI. A ready-to-go team of specialised AI roles implements your use cases, scales them and at the same time enables your team to take them over independently. The exit is built in from the very beginning: clear handover criteria and an AI operations handbook that stays in-house until your organisation can carry on on its own. For a structured start in mid-sized companies, our consulting on AI adoption for SMEs can also support you.