Training Alone Isn't Transformation Yet

The AI Squad: Your well-coordinated team for real AI transformation

We surface real use cases, deliver proven blueprints and workflows, and enable your teams to anchor them in day-to-day work – for measurable results with a clear ROI.

Trusted by mid-sized companies and large enterprises
DHL
Vorwerk
Messe München
Shiseido
DATEV
Adesso
Herder Verlag
GEMA
+ 70 more

The trainers' high level of flexibility is particularly noteworthy, as it made it much easier to get started with the topic of AI. The goal was to provide an overview of the world of AI, and that was achieved: I learned a lot and, above all, I now have a good understanding of what is currently important for my everyday work and what is not.

Dunja Wolf – Teilnehmerin im KI-Training bei PromptingBirds
Dunja Wolf

Haufe / Lexware

The course was extremely helpful and practical. Despite already using AI, I lacked a clear understanding of how AI can be meaningfully applied in the daily work of a Product Owner, for example, to better derive insights or to implement them more efficiently in daily tasks. Now, even my friends regularly ask me for my perspective and recommendations on AI.

Photo von Nazrin Davidashvili, Kundin von PromptingBirds
Nazrin Davidashvili

Head of Product & Delivery | Mobilezone Deutschland

The workshop offered me great added value. We started at a high level, and the participants and their individual questions were addressed very well. Since then, my work with Microsoft Copilot has become significantly more efficient. The deeper understanding of prompting and communication with AI was particularly valuable. As a result, I have been able to noticeably and sustainably increase my productivity.

Photo von Lisa Kremling, Kundin von PromptingBirds
Lisa Kremling

IT Assistant and Administrator | Magdeburg Municipal Works GmbH

A workshop that truly stuck in my memory: individual, practical, interactive and absolutely solution-oriented. No standard slides, but real work on my own use cases. The additional coaching afterwards was a real added value.

Kunde von PromptingBirds
Michael Albert-Kopf

IT Director Global Supply Chain

The workshop was very practical and valuable. I learned how to use Copilot efficiently and developed a good basic understanding of AI, prompting, and relevant frameworks. The insights into Microsoft 365, the comparison of different AI models, and Andreas's clear explanation of the big picture and concrete use cases were particularly helpful.

Sang-Kyun Park, Expert Global Employer Branding
Sang-Kyun Park

Global Employer Branding & Talent Attraction Expert

WHAT TO EXPECT

From training to impact: how the AI Squad anchors AI in your organization.

Why training alone isn’t enough, what the Squad brings through the door on day one, how the ROI promise works, which roles make up the Squad, and three phases to full independence.

WHAT TO EXPECT

AI Squad: Your well-coordinated team for measurable results

Daniel - PromptingBirds

Martin Geck, Head of Product und KI-Experte bei PromptingBirds

Andreas Maring PromptingBirds

Jonas PromptingBirds

How the AI Squad delivers as a well-coordinated team from day one, how the ROI promise works, who is part of the squad – and who from our team will support you along the way.

THE PRINCIPLE

A well-coordinated team that delivers from day 1

The AI Squad is our well-coordinated project team of up to six specialized roles – AI Coach and AI Product Manager are always on board, complemented as needed by AI Developer, AI Community Manager, AI Interim Manager, or AI Innovations Manager. Whether as a direct entry point into your AI transformation or following an AI training: we build real use cases with your teams, prioritize by leverage, and anchor AI in everyday work for the long term.

Because training alone is rarely enough: without consistent follow-through, momentum fades quickly. That’s exactly what the AI Squad prevents – in three phases to full independence, with proven blueprints and a clear ROI promise.

Training alone fades – the AI Squad keeps the momentum.

THE DIFFERENCE

The Squad doesn't show up empty-handed

The idea of bringing AI roles into an organization isn’t new. The difference lies in what the Squad brings through the door on day one. Others start from scratch and develop concepts. We start with what’s proven – and reach measurable results months faster as a result.
01

Proven blueprints

Ready-made AI workflows, tested in client projects – from smart ticket routing to make-or-buy analysis. We adapt what’s proven to your reality instead of reinventing the wheel.
02

Use case interviews

A structured methodology that surfaces real needs from the business units – from practice, not from assumptions. The bottom-up half of any honest AI strategy.
03

Methodology with substance

The C.R.I.T. framework for reliable prompts and an ambassador model built on diffusion research and the tipping-point principle. Not theory, but proven in the field.
04

Track record

Over 90,000 employees enabled across mid-sized companies and large enterprises. That’s the proof behind the approach – and the foundation of our ROI promise.
Technology

Deeply at home in Microsoft – but not tied to it

We work where you already are: Microsoft 365 Copilot, Copilot Studio and Azure AI. But we choose the model and platform that best solve your use case – not the ones we have to sell. The use case determines the tool, not the other way around.
Microsoft Copilot
Copilot Studio
Azure AI
Claude
ChatGPT
n8n
and more
THE ROI PROMISE

If a use case doesn't deliver a positive ROI, we keep working on it – until it does.

We can make this promise because we start with proven blueprints – not with experiments. The proven foundation and the promise are two sides of the same coin.

Measured per use case

At the start, we jointly agree on the success metric – hours saved, euros or similar – and a clear baseline to measure against later.

Follow-through instead of excuses

If the agreed positive ROI isn’t reached, we keep working at no extra cost until the impact is there. No money-back, but real results.

Fair for both sides

We share the risk – based on a methodology that is proven to work. You go into every use case with a clear plan and a calculable risk. The promise holds when we stick to the agreed plan together.

One fair condition: the promise holds when we stick to the agreed plan together – decisions made on time, availability of data, access, information and the agreed people. Impact only happens when both sides deliver.

AI Enablement Program · Best Practice

A ready-to-deploy team of specialized AI roles

We bring the Squad into your organization. Depending on your maturity, we fill more or fewer of these roles – but we always provide them ready to go, instead of leaving you to search for months in a swept-clean market. In parallel, we enable your internal people to take over the roles step by step.
Always

AI Coach

Drives adoption and quick wins, leads the ambassador program, keeps the organization moving.

Always

AI Product Manager

Owns the use case backlog, prioritizes by value, effort and risk, and keeps an eye on ROI.

AS NEEDED

AI Developer

Builds MVPs, agents and automations, and ensures secure tech operations and quality in ongoing use.

as needed

AI Interim Manager

Temporarily leads AI initiatives, closes capacity gaps, and drives decisions forward operationally.

as needed

AI Community Manager

Anchors champions, playbooks and knowledge sharing across the breadth of the organization.
as needed

AI Innovations Manager

Identifies new business models, products and growth opportunities enabled by AI, and brings them strategically into execution.

HOW THE COLLABORATION WORKS

Three phases to full independence

In an enterprise context, typically over 12 to 18 months, drawn down in project phases.

1
AI fundamentals

Foundation

2
Integrating AI

Build-up

3
Adopting AI

Scaling

Runs throughout

Carried by the PromptingBirds AI Squad

AI Coach, AI Product Owner & AI Developer maintain pace and quality across all phases – the team that holds the three steps together in the first place.

THE OPERATING MODEL

A lean core team instead of many committees

Proven for organizations with 2,000 to 10,000 employees: 20–25 ambassadors as a starting point, monthly decisions, a quarterly council.

weekly

AI Working Team

Builds & tests use cases, measures value, prepares the rollout.
bi-weekly

Ambassador Network

Gathers needs, supports adoption, brings feedback from practice.

monthly

AI Task Force

Prioritizes use cases, clarifies governance and risk, prepares decisions.

quarterly

AI Council

Owns roadmap, budget and strategic scaling.

Need from the business unit
Assessment & prioritization
Pilot & implementation
Rollout & scaling
OUR EXIT – PLANNED FROM THE START

We make ourselves verifiably redundant

Many providers say they want to make themselves redundant. We make it measurable. From day one, the handover to your organization is part of the plan – with criteria by which you measure us.

01

Defined handover criteria

Internal roles filled and onboarded, an agreed number of productive use cases run in-house, a functioning use case funnel without our involvement.

02

Documented handover artifact

An AI operations handbook with blueprints, playbooks, governance rules and backlog – that stays in your house.

03

Named handover milestone

The point at which your internal AI organization stands on its own and our role ends as planned.

For whom

Made for an intersection that hardly anyone else fully covers

Enterprises & larger mid-sized companies

Beyond the first wave of training – now it’s about impact instead of more training.

Microsoft depth, platform-independent

Integrated into your existing landscape – but free to choose the model and platform.

Building and enabling at the same time

We develop real use cases and anchor the capability across the organization. Not just tech, not just training.

Proven methodology instead of pilot risk

You benefit from what has already worked for others – backed by our ROI promise.

FROM PRACTICE

What the Squad achieves in client projects

⚠︎ Placeholder – fill with real, approved cases (industry/size · starting point · what was built · measurable result).

Case 1

[Industry · business unit]

[Starting point → use case built → measurable result, e.g. “X hours/month saved”.]

Case 2

[Industry · business unit]

[Starting point → use case built → measurable result.]

Case 3

[Industry · business unit]

[Starting point → use case built → measurable result.]

FAQ

Frequently asked questions about the AI Squad

A ready-to-deploy team of specialized AI roles (AI Coach, AI Product Manager, AI Developer and more as needed) that we bring into your organization to anchor AI sustainably in everyday work. Depending on your maturity, we fill the roles and at the same time enable your internal people to take them over.

Training builds competence – the Squad makes sure competence turns into lasting impact. It builds real use cases, guides adoption and keeps the organization moving. It’s the next step once the fundamentals are in place.

For each use case, we agree on a success metric and a baseline at the start. If a use case doesn’t reach the agreed positive ROI, we keep working at no extra cost until it does – provided we stick to the agreed plan together. We can commit to this because we start with proven blueprints.

No. We’re deeply at home in the Microsoft world (Copilot, Copilot Studio, Azure AI), but technology-independent. We also use Claude, ChatGPT or automations with n8n and other platforms – whatever solves the use case best.

Both, depending on your maturity. We always provide the roles ready to go, so you don’t have to recruit for months – and at the same time we enable your employees to take them over step by step.

In an enterprise context, typically 12 to 18 months across the three phases of fundamentals, integrating and adopting – drawn down in project phases. The result is a self-sustaining internal AI organization: with defined handover criteria, a documented operations handbook and a named handover milestone.

Next step

Ready to turn training into impact?

Let’s use a no-obligation intro call to figure out where you stand and what an AI Squad would concretely look like for you.